Last update : 07/24/2026
Objective
Associate one or more vehicles to a stay to facilitate their identification and manage their access to the property. Vehicle information is entered directly from the stay, with a minimum set of data required — the license plate is only mandatory in certain configurations, described below.
Table of Contents
Prerequisites
No specific prerequisite. Vehicles are managed as an entity of the stay itself; no manual configuration is required to use this feature. If your property uses OneCard for access management, the way license plates are validated depends on the OneCard access mode configured (see License Plate Validation).
Introduction
Register clients' vehicles directly from the stay.
This feature facilitates access control (especially when integrated with an external access management system, such as OneCard) and vehicle identification by campsite staff.
Each stay can include one or more vehicles, with a minimum set of mandatory data that must be completed for each one.
No specific configuration is required: vehicles are managed as a entity of the accommodation itself.
The available lists (type, brand, color, etc.) to describe vehicles are preconfigured in the system and do not require manual setup.
Usage in the Stay
In the Overview Tab
From a stay, you can indicate the number of vehicles associated with the reservation:
The Vehicle field is located in the Main details section, on the same line as Crib and Extra bed.
This field is a numeric value, initialized at 0 by default.
When this number increases, the Vehicles tab will display a corresponding number of records, as is the case with guests.
It will then be mandatory to complete at least the license plate of the vehicle in this tab in order to save the stay.
In the Vehicles Tab
This tab allows you to enter the information for each vehicle associated with the stay.
The number of visible records depends on the number of vehicles indicated in the Overview tab.
For each vehicle, the following fields can be completed:
| Field | Description | Mandatory |
|---|---|---|
| License Plate | Alphanumeric field (minimum 4 characters) | Conditional — see License Plate Validation |
| Type | Selection from a preconfigured list (e.g., car, motorcycle...) | No |
| Fuel Type | Option among: Thermal, Electric, Hybrid, Other, None | No |
| Brand | Selection from a preconfigured list | No |
| Color | Selection among predefined colors (white, black, gray, blue, red...) | No |
| Model | Free alphanumeric field | No |
License Plate Validation
The license plate is only mandatory to save the stay when the OneCard access configured for your property relies on license plate recognition.
In all other cases — badge access, code access, or no OneCard integration at all — you can save the stay without entering a license plate.
When the license plate is required and the field is empty or contains fewer than 4 characters:
- An error message is displayed when attempting to save, and the change is not registered.
- A warning icon appears next to the field, with the message details shown on hover.
Good to Know
- Whether the license plate is mandatory depends entirely on your property's OneCard access configuration — this is not a setting you manage from the stay itself.
- If you are unsure which access mode is configured for your property, check with your OneCard administrator or Septeo support.
Use Case
Case: A property uses OneCard with badge-based access only (no license plate recognition).
Expected result: Staff can indicate a vehicle on the stay and save the reservation even without entering the license plate.
Tips
- If your property does not use license plate recognition, you can still fill in the license plate for identification purposes — it just won't block saving the stay if left empty.